Admin Assistant (Receptionist)

Job description:

Key Responsibilities:

1. Front Desk

- Provide first-level administrative support to various departments as needed

- Respond to general inquiries and provide accurate information or direct concerns to the appropriate department

- Receive and manage related incoming emails and other communications, and route them appropriately

2. Meeting Room Management

- Manage meeting room reservation, including scheduling and coordination of requirements

- Maintain accurate records of meeting room reservations and usage

3. Building Access / Visitor Coordination

- Process and monitor gate pass and work permit requests in compliance with building policies

- Handle building access management, including access card requests and issuance

- Oversee company ID issuance, including processing requests, preparation, distribution, and maintenance of accurate records

- Coordinate parking requests and maintain proper documentation

4. Admin Assistant

- Assist the Facilities Operations and Engineering teams in all facilities management concerns, serving as the primary point of contact for facilities-related issues and helpdesk support.

Job Requirements:

- Ability to handle stake holder/guest inquiries professionally

- Conflict resolution and complaint handling

- Basic record keeping and filing/document management

- Ability to work independently and as part of a team

- Proficient in computer skills