HR Administrator

Job Description:

* Ensures HR-related processes, from onboarding to offboarding, are executed by collaborating with multiple departments (HR Specialists, Finance, Legal, and Accounting).

* Assists HR Specialists with employee orientations and addresses employee inquiries.

* Maintains and secures employee records, ensuring databases are updated and confidentially managed within HR files.

* Prepares all HR-related documents requiring attention and signatures.

* Coordinates with the Marketing department for employee IDs and other HR-related requests.

* Tracks and transmits all signed documents required for payroll and benefits processing (e.g., government numbers, ATM accounts) to the CompBen Specialist and Finance.

* Monitors and reports changes in employee movement and employment status to managers.

* Communicates personnel status changes to the CompBen Specialist and Finance.

* Oversees government-mandated benefits, including loan applications.

* Consolidates, encodes, and updates data in the system daily.

* Tracks leave credits and coordinates with HR Specialists and Finance.

* Participates in meetings to ensure alignment with respective teams, groups, or departments.

* Provides assistance to job training cadets assigned to their team, group, or department.

* Monitors employee resignations and clearances, ensuring smooth transitions and final pay processing.

* Attends HR meetings upon request and submits reports as required by the HR Head.

* Processes and oversees clearances, such as Pre-employment Medical Exams and Background Checks, for successful deployment.

Required Skills:

* Possesses a keen eye for details, design, and presentation aesthetics.

* Exhibits strong communication skills.

* Strong organizational and time management skills.

* Proficiency in Microsoft Office (Excel, Word, and PowerPoint).

* Proficiency in Canva is an added advantage.

* Capable of expressing ideas effectively while maintaining self-control.

* Good understanding of employment laws and regulations.

* Knowledge of HR processes and best practices.